1. Do you replace my general contractor?
No. Constructify 360 is not a replacement for your general contractor. We are an independent advisory and risk management firm that works alongside your GC to ensure performance, accountability, and transparency. We don’t perform the work — we oversee and validate it. Our role is to serve as your advocate and construction strategist, providing third-party insight that complements your existing construction team while protecting your capital interests.

 

2. Can you work with my existing contractor, architect, or lender?
Absolutely. We routinely integrate with existing teams, including contractors, designers, project managers, and capital partners. Our role is to facilitate alignment among all parties, ensure that each stakeholder's responsibilities are being fulfilled, and provide independent verification and oversight. We operate with a high level of professionalism and know how to step into complex team structures without disrupting progress.

 

3. At what phase of the project should we engage Constructify 360?
Ideally, we are brought in during pre-construction—before contracts are signed and before value engineering decisions are finalized. However, we are often brought in mid-project when problems emerge, or when a capital partner requires third-party validation. The earlier we engage, the more value we can bring by shaping the foundational structure of your project.

 

4. Do you only work on new construction?
No. While many of our projects are ground-up developments, we also work on major renovations, adaptive reuse projects, brand conversions, and site takeovers. Our oversight methodology is applicable to any high-value construction environment where scope, budget, and schedule risk need to be managed.

 

5. Can you help with stalled or mismanaged projects?
Yes. We specialize in mid-project recovery and forensic risk audits. If a project has gone off-track due to poor communication, contractor issues, or unclear deliverables, we step in to assess current conditions, document risk, and develop a recovery roadmap. In some cases, this includes re-bidding certain scopes or reestablishing governance protocols.

 

6. Are you available to serve as owner’s rep throughout the full project lifecycle?
Yes. We can provide full-cycle representation from pre-con through closeout. This includes overseeing design coordination, constructability reviews, procurement support, construction monitoring, and final delivery audits. We offer monthly oversight retainers as well as milestone-based engagements.

 

7. Do you take on design-build responsibilities?
No. We are not a design-build firm. Our job is to represent your interests as an independent advisor, not to control or perform the design or construction directly. That said, we have deep expertise in both disciplines and can provide value-engineering oversight, design scope reviews, and technical recommendations.

 

8. How often do you visit project sites?
Site visit frequency depends on the project’s stage, complexity, and client needs. For ongoing construction monitoring, we typically perform site visits monthly or bi-weekly. For lender quality assurance, visits are aligned with draw requests. We also offer milestone-based visits for pre-pour inspections, envelope reviews, and closeout walks.

 

9. What kind of reporting do you provide?
We provide structured, professional reports including photographic documentation, scope progress notes, schedule validation, risk flags, and financial observations. For clients using Procore, Primavera, or Buildertrend, we can integrate our insights directly. Otherwise, we deliver via structured PDFs and dashboards. Our reporting is designed to inform—not overwhelm—and provides clarity across stakeholders.

 

10. Will you attend construction or OAC meetings on our behalf?
Yes. We routinely attend Owner-Architect-Contractor (OAC) meetings either virtually or in person. Our role is to ensure key issues are addressed, track accountability, and escalate concerns as needed. We also document takeaways and generate independent risk logs that complement what your GC may provide.

 

11. Who on your team will we be communicating with?
Every client has a dedicated project lead, backed by our internal team of construction managers, engineers, and schedulers. You won’t be passed around or funneled through account managers. We maintain direct communication channels for every active engagement.

 

12. Can you serve as the single point of contact for our GC or lender?
Yes. In many engagements, we serve as the owner's primary liaison between lenders, GCs, and consultants. We facilitate communication, simplify decision-making, and ensure clear escalation paths exist. This is particularly valuable for out-of-state owners or capital groups managing multiple projects remotely.

 

13. How do you price your services?
We offer custom pricing based on project complexity, scope of involvement, duration, and level of risk. We do not bill based on percentage-of-cost or change order volume. Our typical structures include fixed-fee monthly retainers, milestone-based billing, or flat-fee deliverables. We can provide a proposal once project details are shared.

 

14. Do you offer fixed fees, retainers, or hourly structures?
Yes. Most oversight and representation work is structured as a monthly retainer, while risk audits, lender QA, or pre-construction reviews may be billed as fixed deliverables. We offer limited hourly consulting for highly specialized scopes or project triage calls.

 

15. Can you provide a sample scope of work or contract?
Yes. Upon request and after a short consultation, we provide a sample scope of work tailored to your project type. Our agreements are concise, professional, and aligned with industry standards.

 

16. Is there a minimum contract size or project value?
While we don’t enforce a strict minimum, most of our engagements are for projects $3M and up, where the complexity and capital risk warrant our involvement. We occasionally take on smaller luxury residential or early-phase reviews if the developer is aligned with our approach.

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17. What tools or platforms do you use for oversight?
We use a blend of Procore, Primavera P6, Smartsheet, Buildertrend, and proprietary AI-assisted dashboards to manage, report, and forecast construction risk. Our platform gives both owners and capital partners full visibility into key metrics including schedule adherence, field completion, and cost risk.

 

18. Can you integrate with our GC’s software or project management tools?
Yes. We are highly flexible in terms of integration. Whether your team uses Procore, Microsoft Project, Smartsheet, or something more bespoke, we can align our workflows accordingly. Our job is to complement, not complicate, your tech stack.

 

19. Do you use AI in your project reporting?
Yes. We leverage AI for pattern recognition, schedule slippage forecasting, document parsing, and risk flagging across multiple data streams. This allows us to proactively surface issues before they result in costly mistakes, and present reporting in a visual, decision-ready format.

 

20. Do you only work in Kansas City or nearby markets?
No. Constructify 360 operates nationally. We manage projects across the U.S., and our team is structured to support remote as well as on-site coverage. Whether your project is in a core metro, secondary market, or rural region, we can serve it.

 

21. How do you manage site visits in other states?
We have a growing network of regional field professionals — engineers, inspectors, and construction managers — who conduct boots-on-the-ground site walks. For remote regions, we deploy our team directly for monthly or milestone-based visits. Every site visit is standardized through our internal protocols.

 

22. Can you provide site audit and oversight in all 50 states?
Yes. Through our national network and tech-enabled oversight systems, we can support site inspections, field validations, and lender QA anywhere in the U.S. Oversight doesn’t stop at the state line.

 

23. Do you charge travel fees for out-of-state projects?
Depending on the scope, we may include reasonable travel costs for out-of-region work. However, in many cases we leverage local professionals to reduce those expenses. All pricing structures are disclosed clearly in advance.

 

24. Can you represent both the developer and the lender?
Yes—when clearly structured. In many cases, lenders engage us directly for QA/QC and progress validation, while developers engage us as owner reps. We maintain transparency and ensure our reporting serves the interest of both parties without conflict.

 

25. Do you have experience working with institutional lenders or equity groups?
Yes. Our team has worked with national banks, regional lenders, debt funds, and equity syndicators. We know what capital wants to see in terms of documentation, field validation, and governance, and we tailor our deliverables accordingly.

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26. What does your Lender Quality Assurance process include?
It includes physical site verification of work completed, draw review tied to actual progress, photographic documentation, confirmation of stored materials, verification of contractor compliance (licenses, lien waivers), and high-level review of risk exposure.

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27. What types of risks do you typically uncover on projects?
We frequently identify design coordination gaps, unrealistic scheduling assumptions, inflated trade bids, improper sequencing, underreported progress, misaligned contract scopes, and flawed value engineering proposals. These risks can compound quickly and derail timelines and pro formats if not addressed early.

 

28. Can you help reduce change orders?
Yes. Many change orders stem from poor scoping, incomplete drawings, or contractor-led value engineering. Our design-phase reviews, scope audits, and budget validations reduce the likelihood of change orders by catching issues before contracts are signed or mobilization begins.

 

29. Do you review design drawings and engineering packages?
Absolutely. Our team includes licensed engineers and veteran construction managers who review architectural, structural, civil, and MEP packages to identify coordination gaps, omissions, and constructability concerns. This helps align design intent with cost and site realities.

 

30. How do you measure success on a project?
Success is measured by project outcomes that align with the owner's objectives: hitting schedule, avoiding unplanned costs, delivering scope with quality, and maintaining capital alignment throughout the process. Our role is to de-risk execution so that what was underwritten gets built—on time, on budget, and with clarity.